Google Workspace for Business and Education
As a comprehensive suite of business productivity and collaboration apps, Google Workspace is a valuable tool for organisations of all sizes.
Google Workspace for Business and Education: Say Hello to Productivity
Google Workspace was released in 2006, originally under the Google Apps name. There’s still the misconception circulating that Google Workspace was designed only for ordinary users, not businesses. While it’s true that the individual apps in Google Workspace have long been accessible to all users, Google Workspace has gone beyond just providing popular software as a part of its toolset. Google Workspace allows you to leverage leading productivity and collaboration software, as well as specially designed features that address the common problems faced by organisations such as yours.
Let’s take a look at the productivity and collaboration applications included in Google Workspace and how they can benefit your organisation.
- Enhanced Communication Through Gmail
Towards the end of 2018, Gmail had a global user base of 1.5 billion users, including employees from organisations around the world who use Gmail as their primary work email.
With the Google Workspace plan, organisations can enjoy an extended storage space of 30 GB. This can be upgraded to virtually no limit if you choose to opt for the Google Workspace for Business paid plan. Qualifying education-related organisations can get this level for free.
With that said, arguably the most important feature of Gmail for organisations is the introduction of custom email domains. Essentially, this means that you and your employees no longer have to use firstname.lastname@example.org. Instead, you can add a touch of professionalism by opting for a corporate email domain such as email@example.com.
That’s not all, though—Google Workspace also offers unlimited Google Group email addresses, with priority email and call support around the clock. If you’d like to extend the functionality of Gmail, you can easily do so with the Google Workspace Marketplace, which offers plenty of third-party add-ons. For example, some apps can let you know when your emails are opened, send automated follow-ups, and help you boost your conversion rates.
- Secure Backup with Google Drive
Google Drive is a crucial component of Google Workspace, allowing you to keep all of your data in a single cloud storage space.
With advanced file sharing and access options, Google Drive also enhances organization-wide collaboration between individuals and departments. Drive supports a number of file formats, so users don’t have to download additional software to view different files.
Google Workspace Drive also provides usage and reporting insights on how users have been interacting with the content placed on the Drive.
Depending on the plan you choose, your Google Drive can consist of 30 GB, 1 TB, or unlimited storage per user.
- Everything You Need with Google Docs, Sheets and Slides
Google Docs, Google Sheets, and Google Slides are the backbone of any workplace and provide all the document processing, spreadsheet, and presentation features you need to get the job done.
Here’s what you’ll get with these three apps:
- Real-time editing and collaboration.
- Automatic modification tracking.
- A record of all changes made to a file.
- Built-in support for commenting, tracking changes, and much more.
Users can easily leave comments, suggest edits, and even save organization-specific templates for future use. You can even import Word documents, Excel spreadsheets, and PowerPoint slides with ease.
As of February 2018, users can even collaborate and comment on Microsoft Office files without having to convert to Google’s format.
The best part is that Google Docs and Spreadsheets that are created directly in Google Workspace don’t contribute to your storage limit—so feel free to make as many as you need.
- Stay Organized with Google Calendar
Online calendars help you meet deadlines, manage schedules, and delegate tasks to team members. What would you do without one?
Google Calendar, Google Workspace’s online calendar, was launched in 2006. Over time, it’s grown to help organisations enjoy smarter scheduling. For example, Google Calendar lets employees see when their coworkers are free to minimize scheduling conflicts and reduce back-and-forth communication.
There are also dedicated calendars for groups and meeting rooms, as well as public calendars for third-party communication so that customers can view company events.
To make your life much simpler, Google Calendars can be easily migrated to other platforms, such as Outlook or Exchange.
- Keep in Touch with Google Meet
When they’re not discussing matters in person, employees need to stay in touch virtually through chat rooms and instant messaging to reduce wasted time. For that, you have Google Meet.
Google Meet is the Google Workspace communication and messaging tool; it was originally launched as Google Talk in 2006. Meet supports text, voice, and video to increase communication and engagement. In fact, one of the best things about Meet is the groups feature, which can be used to add up to 25 participants at a time.
Many of the Google Workspace apps integrate well with one another, and Google Meet is no exception—you can easily add upcoming events to your Google Calendar, launch a Meet session from Gmail with one of your contacts, and much more.
Other features include screen sharing for participants, public live streams that are automatically saved to YouTube, and customized controls for administrators.
- Create Your Own Website with Google Sites
In a time when the growth of eCommerce has reached a record high, it’s astonishing that 60% of small organisations still don’t have a website, mainly because they lack the coding expertise required to make one (or the funds to pay someone else to do it).
Developed in 2006, Google Sites is an intuitive website builder designed to help you create websites quickly. This means that organisations can create websites with almost no coding knowledge and without the need to hire a web developer.
Google Sites automatically generates an initial website, pre-populated with your organisation's name, location, hours, contact information, posts, catalogue, and photos.
The initial website is based on a template, so you can customize the entire website—themes, photos, text, and practically everything in between.
You can even use multiple templates available for different website pages.